An office move can be both stressful and challenging for everyone involved, right from employees to leadership. After all, there are several unknowns and a degree of complexity that can throw a wrench into the best laid plans. To lower the risks involved in an office move, smart planning and assistance from companies like Safe Ship Moving Services becomes a necessity.
Safe Ship Moving Services underlines a few steps to follow when planning for an office move
The majority of office moves are planned six to two years in advance, and hence it is vital to start developing a moving plan as soon as possible. It is important to create a detailed project plan that can help make the moving process smoother and streamlined. Here are a few steps to follow when trying to get started on creating a plan for an office move:
- Step One: Decide who is in charge – One person should be given the responsibility to serve as the “in-office move coordinator.” Doing so can be pretty helpful in communicating updates to the employees, and monitoring diverse aspects of the move. This individual must be someone with good organizational skills and the capacity to think on their feet, as they have to be provided with the authority to make decisions and manage decisions that come with the move.
- Step Two: Pick a team- The moving team shall be responsible for helping out the move coordinator and make sure that every task is accomplished, and nothing is left forgotten. The team must list diverse moving tasks, assign responsibilities and set target dates for the move.
- Step Three: Develop a timeline- After a company chooses their moving date, it would be the time to iron out all details and tasks that have to be carried out to relocate to the new office. No matter whether one does create a moving timeline, it would be prudent to include time for de-cluttering the office and getting everything set up in the new office. It would also be a good idea to add buffer time for any technical difficulties that may slow the moving process.
- Step Four: Create a budget- The office relocation budget shall rely on upgrades to furniture, equipment, the overall size of the new office and more.
- Step Five: Plan the new office- This is the step where one has to plan out what the new office shall look like and how would it be set up. This planning must be done considering the number of employees at the office, how much equipment has to be set up, as well as any other addition to the new office one is planning on implementing.
- Step Six: Notify the employees, clients and current service providers- The clients, employees and current service providers of the office must be informed about the move beforehand. Even if clients or customers normally do not come to the office, they still should be informed about the move because of possible delays in service or communications.
A comprehensive and effective moving plan, along with the assistance of companies like Safe Ship Moving Services is vital to keeping the office move well-organized.
